You need visibility to know where your data is, who is using it, and how it changes throughout its lifecycle. Discovery and classification tools are a good start to find data and tag it for downstream controls. However, to maintain control, you need deep visibility to track data as it travels, is accessed and transforms into other file types throughout its lifecycle.
Cybersecurity and privacy teams are challenged to keep track of sensitive files. A file will be accessed by multiple systems, applications and devices as users share it internally and with external parties. With over 40 different security and IT operations tools used in a typical business, organizations struggle as they work to accumulate, correlate, and report file interactions.
This challenge grows as data visibility is often obscured when documents travel within the organization or shared externally to the organization and change either through duplication or revisions. Without proper data visibility, you can miss the moment sensitive information is shared, moved to a different location, changed, or deleted.
You must also have visibility into sensitive file interactions for data breach investigations and to comply with privacy regulations. Details must be readily available to support incident response teams; and privacy regulations like GDPR and CCPA compel businesses to report on all data they hold regarding an individual within a specified period or be subject to fine.