Print Security

Establish a secure printing environment

Overview

While organizations focus on securing digital data, printed documents remain a significant security risk. Sensitive information can be easily leaked through unauthorized printing, accidental exposure, or even departing employees. Many data breaches occur through printed materials, making print security a crucial part of the organization’s data protection strategy.

With an increasing regulatory requirements, businesses must treat printed documents with the same level of security as digital files. A robust print security solution ensures controlled access, detailed tracking, and compliance with data protection laws – eliminating vulnerabilities in the print environment.

Fasoo Smart Print (FSP) is an advanced print security solution that prevents unauthorized printing, embeds dynamic watermarks, and tracks all print activities to safeguard sensitive information from data breaches.

Why FSP for Print Security

  • Dynamic Watermarks for Traceability

    Fasoo Smart Print (FSP) applies dynamic watermarks with user information to deter unauthorized sharing. 

  • Print Activity Logs for Full Visibility

    FSP records print logs, tracking who printed what, when, and where. It also captures print content for analysis, ensuring complete oversight of printed documents.

  • Print Restriction and Data Masking
    FSP enforces print restrictions on sensitive information. The solution also automatically masks personal data in printed documents, ensuring compliance with privacy regulations.

Key Features

Dynamic Watermarks & Print Activity Log

Add watermarks with user details (user name, IP address, date and time, etc.) on printed documents based on security policies. Track and log print activities to prevent unauthorized data leaks.

Context-aware Print Control

Manage printing based on predefined criteria for sensitive information, including options to allow, block, or require approval before printing. Sensitive data, like personal information, can be masked for added protection.

Comprehensive Audit Trail

Monitor all printing activity, including text and an image of what users printed, to prevent data breaches and to provide a chain of custody for privacy and security.

Pull Printing for Secure Management

Authenticate through mobile app and print documents only at specific times or on designated devices.

Protect IP with Advanced Print Security

Printing sensitive data to a PDF or printer can lead to serious security risks if shared with unauthorized individuals, exposing your organization to regulatory fines, lost revenue, and potential legal action. Fasoo Smart Print provides robust protection by masking sensitive data, blocking unauthorized printing, and applying dynamic watermarks to track usage. This security applies to all forms of printing, including PDFs, images, and paper documents.

Download our Fasoo Smart Print eBook now!

Use Cases

Stop data breaches through printouts

Stop confidential data theft through paper printouts

Challenges

A medical center employee in New York stole names, addresses, dates of birth, Social Security numbers, next of kin information, and health insurance details of more than 12,000 patients and used those identities to purchase clothing and other merchandise from some of New York’s finest department stores. The employee printed thousands of patients’ records daily and sold them for $3 per copy to outside accomplices.

  • The hospital could not prevent or control this activity.
  • The employee and her accomplices were arrested, but the hospital may face charges for violating HIPAA and patient privacy laws.
  • In healthcare, you must protect printed PHI and other sensitive information from easily leaving your premises.

Solutions

Fasoo can block printing or require approval before printing a document if the document contains sensitive information.

  • Each printout contains a visible watermark showing who printed it, including the company logo, user name, IP address, time, date, and other identifying information.
  • This lets you know the source of a potential data breach and deters people from inappropriate behavior when handling sensitive patient information.
  • The print security solution works with any physical or virtual printer, eliminating problems caused by using different printers or printer drivers.
  • A complete audit trail of all print activities, including the text or image of the printed content, ensures full control of your printing environment.
  • This reduces your risk of exposing patient information.

Benefits

FSP restricts printing documents with PHI or other sensitive information and requires authentication before retrieving a printout. It applies a dynamic watermark to printouts without user intervention. FSP also allows the admin to trace and manage printing activities, including the actual content of documents in text or image format. It also controls printouts with automatic data masking and pull-printing and limits printing to virtual printers.

Challenges

An employee of the Children’s Medical Clinics with a retaliatory agenda to cause damage to the clinic’s reputation stole and improperly disclosed 16,000 patient records. Notification letters were sent to affected people to inform them that an employee took paper records from the facility and sent screenshots of electronic patient records to a former clinic employee.

  • The Office for Civil Rights (OCR) health data breach portal indicates that patient names, dates of birth, diagnostic information, and treatment information were disclosed.
  • Your employees access sensitive and confidential patient information daily so they can do their jobs.
  • Without persistent data-centric security, they can devise creative ways to defeat traditional perimeter-based security measures.
  • They can change the name of a sensitive file before printing it to avoid detection by security systems or make screen captures of sensitive information.
  • In healthcare, you must protect printed PHI and other sensitive information from easily leaving your premises.

Solutions

Fasoo can block printing or require approval before printing a document if the document contains sensitive information.

  • Each printout can be forced to contain a visible watermark showing who printed it, including the company logo, user name, IP address, time, date, and other identifying information.
  • This lets you know the source of a potential data breach and deters people from inappropriate behavior when handling sensitive patient information.
  • This solution works with any physical or virtual printer, eliminating the problem of using different printers or printer drivers.
  • A complete audit trail of all print activities, including the text or image of the printed content, ensures full control of your printing environment.
  • In addition, Fasoo can prevent screen captures. These features reduce the risk of exposing patient information.

Benefits

FSP restricts printing documents with PHI or other sensitive information and requires authentication before retrieving a printout. It applies dynamic watermarks to printouts without user intervention. FSP also allows the admin to trace and manage printing activities, including the actual content of documents in text or image format. It can also control printouts with automatic data masking and pull-printing and limit printing to virtual printers.

Fasoo Smart Print

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Resources

FAQ

What is
Fasoo Smart Print (FSP)?

Fasoo Smart Print (FSP) is a data security solution that prevents data breaches through printouts with security features like dynamic watermarks and pull-printing.

Digital Rights Management (DRM) describes the tools, systems, and data-centric process used to automatically encrypt files and control file access privileges dynamically of unstructured data at rest, in use, and in motion. In the consumer space, DRM aims to control the use, modification, and distribution of copyrighted material, such as computer software and multimedia files.

In business, Enterprise DRM ensures data-centric document protection inside and outside the IT perimeter and along an organization’s supply chain to protect sensitive information against theft or misuse by insiders and unauthorized access from the outside.

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