Virtual Content Platform

Wrapsody is available in the Cloud!

Overview

Transform your data for a seamless AI journey.

Many companies face challenges with their content management system (CMS), as it maintains a significant amount of redundant data while failing to preserve important data. Although there are numerous ways to manage data effectively, none have proven to be entirely satisfactory.

The reason is that not all content is available, and many duplicate copies of the same content exist. When we edit or update content outside the system, we often forget to upload it back, leading to a significant amount of missing content over time. Many users tend to replicate content for their own use, leading to redundant content that makes it challenging to find the latest version, particularly when it is spread across multiple devices, locations, and users.

As companies move their content to the cloud and prepare to train internal AI models, it is critical that they do not have redundant, obsolete, trivial (ROT), or bad data. Training AI with corporate knowledge in the form of documents is common, but feeding the models ROT makes them less than optimal. The same when moving data to the cloud. You want important corporate data and not ROT as you migrate.

Wrapsody, a Virtual Content Platform, addresses the root causes of such dissatisfaction by virtualizing all created, edited, and distributed content, allowing for the treatment of duplicate content as the same file. It uses augmented intelligence to eliminate ROT, which enhances current productivity, streamlines the cloud migration, and ensures your AI models only contain the latest corporate intelligence. The solution also provides AI-powered document summarization, semantic search, Q&A, and many more features.

Why Wrapsody?

No More
Missing Content

Just create and revise content as usual, and Wrapsody will do the rest — synchronization, version control, etc. — regardless of where the content is located.

Reduce
Content Redundancy

Copies of virtual content are treated the same, unlike conventional copies, which are all independent and redundant.

Maximize the Usability of
Existing Systems

With Wrapsody, enjoy the full benefits of existing systems without siloed content management issues.

Key Features

File Centralization and Content Virtualization

Regardless of where content is created or edited, all content is automatically virtualized and managed in a central system.

On-Demand Sync

Wrapsody reduces unnecessary synchronization by updating the latest version with the server only when the document is opened, rather than fully synchronizing the designated storage in the background like traditional methods.

Real-Time Content Usage and Collaboration History

While it is often difficult to associate usage logs with derived content such as copies or edited versions, Wrapsody logs the usage of virtualized content clearly and distinctly for any derivative, including renaming, copying, and saving. Access the usage history for each document and manage the detailed logs as a corporate asset.

Content-Level Access Control Anytime, Anywhere

Unlike typical content management solutions that enforce access control only for specific repositories, Wrapsody allows individual access control for each virtualized file, providing the most comprehensive security regardless of content location.

AI-Powered Document Summarization, Search and Q&A

Wrapsody uses GenAI technologies to empower content search, document summarization, and Q&A with an interactive chat interface.

Content-centric Communications

A chat room is immediately created per content as soon as it is virtualized, and all history of communications is preserved throughout the content's lifecycle. This new collaboration technique is effective and innovative.

Virtualize All Content and Find Them Easily

Wrapsody virtualizes every piece of content and allows you to find it easily, whenever you want, and wherever it resides. Our innovative virtualization technology binds your document with a unique PID (persistent ID), enabling full visibility and control throughout its lifecycle. Through the power of virtualization, the entire organization can now work efficiently and confidently, knowing that the document they’re working on is the right one.

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Use Cases

Collaborate with colleagues efficiently

Improve productivity of your work process

Search for documents quickly with different approaches

Challenges

A system integrator creates project proposals for customization work for its customers. Six members of a project team typically work on each proposal and need to collaborate on the different versions to produce a final version.

  • The project team made a lot of careless errors while sharing the proposals through email or on a file server.
  • There was a lot of confusion and wasted time during the process because someone had to continuously combine different parts of the proposal and keep track of the current version.
  • This made it very difficult to complete the proposals by the targeted deadline.
  • The company tried various online editing solutions to resolve these problems.
  • Unfortunately, even though these solutions support collaboration with synchronized editing, they did not allow the project team to persistently manage all the documents for a project.

Solutions

After implementing Wrapsody, the project leader creates the initial proposal as a Wrapsody document and shares it with the project team. Whenever someone updates the documents, it automatically uploads to the central repository, and others can obtain the latest version by clicking on their local copy.

  • This dramatically improves the project team’s efficiency and productivity by eliminating wasted time and effort.
  • The automated backup, tagging, and advanced search functions of Wrapsody let them easily manage the countless number of documents they use for all their projects.
  • This lets them generate and share proposals with their customers faster.

Benefits

Wrapsody helps users create customer proposals quickly. It eliminates wasted time locating the latest copy of a document and always provides the same information when any project team member opens the proposal. Wrapsody also provides usage history for each document to ensure all team members provide input to the proposal. Users can chat and share comments without the need for a third party application. They can save and manage all documents in a central system automatically, regardless of the location of the document or system used. And through content virtualization technology, users can easily access the most up-to-date content anytime, anywhere, minimizing ROT data. Wrapsody keeps the usage history for each document and manages the detailed logs as a corporate asset. Users can also manage Access Control Lists (ACL) by file and/or folder. 

Challenges

It is not easy for a global food distributor to gather sales results from offices around the world. At a company’s global headquarter, a finance manager gathers sales results by email from offices in 20 cities. Every week, the staff at these 20 sales offices emails their weekly report to the finance manager to compile into a consolidated report.

  • If the sales offices do not send the report on time, the manager has to send reminders by email or phone to all offices.
  • The company tried to develop a customized web application to simplify the process but stopped development because of a lack of flexibility and the burden of high maintenance costs.

Solutions

Using Wrapsody, the finance manager creates a weekly sales report template and shares it with each sales office. The offices update their weekly sales report, which automatically updates the finance manager’s copy.

  • Once finished, he could quickly share the company’s global sales progress with upper management.
  • The company did not have to develop a customized web application since they concluded that Wrapsody was a more flexible and cost-effective solution.

Benefits

Wrapsody allows users to update weekly sales results from multiple offices using one document. It eliminates wasted time sending reminders and users always have the same information when anyone opens the sales results report. It also allows upper management to access current sales results immediately. Users can save and manage all documents in a central system automatically, regardless of the location of the document or system used. Wrapsody, through content virtualization technology, can easily access the most up-to-date content anytime, anywhere, minimizing ROT data. Admins can keep the usage history for each document and manage the detailed logs as a corporate asset, as well as manage Access Control Lists (ACL) by file and/or folder.

Challenges

Pharmaceutical companies constantly run clinical tests and need to update and share the results for new medicines. Finding relevant documents containing new medicine development plans, clinical test results, and related activities is always a challenge.

  • It is especially difficult to find specific clinical results on one topic, such as digestive medicines, as several hundred documents can be found in search results from traditional document management systems.
  • The clinical test teams get frustrated and tired of searching endlessly for documents they need.
  • To make matters worse, the number of documents on clinical results from various medicines grows exponentially.
  • As a result, companies have to deal with a lot of redundant documents because people copy every version to repositories, which means IT has to periodically manage and remove related documents to overcome overwhelming indexing issues.

Solutions

Wrapsody provides several different approaches to help the clinical test group locate documents quickly.

  • Its dynamic tag view, a tile-type interface for tag-based search, allows them to find documents of clinical results by labeling them with relevant tags, such as a development project or medicine names.
  • It is easy to find the targeted tag group and search through a shortened list to find the document they need.
  • The test group can also find other detailed clinical results on some medicines through branch maps that visually show the related documents associated with specific medicines.
  • Since all document versions sync back to a central location automatically, tests and clinicians always have the latest copy available.

Benefits

Wrapsody allows users to locate clinical trial test results quickly as well as organize documents by project or medicine with an easy-to-use visual search. It eliminates document redundancy by syncing and managing all documents in a central system automatically, regardless of the location of the document or system used. It also detects redundant and outdated documents using augmented intelligence. The company can now reduce time to market by allowing the test group to process trial results faster. Wrapsody, through content virtualization technology, can easily access the most up-to-date content anytime, anywhere, minimizing ROT data. Admins can keep the usage history for each document and manage the detailed logs, as well as manage Access Control Lists (ACL) for each file and/or folder.

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