Many companies struggle with their content management system (CMS) due to redundant, outdated or missing data. Traditional CMS platforms often retain excessive redundant content while failing to preserve critical updates. This creates inefficiencies and dissatisfaction across organizations.
Key issues include:
As organizations move content to the cloud or train internal AI models, eliminating ROT data is critical. Feeding AI models redundant or outdated corporate data leads to suboptimal outputs. Similarly, migrating irrelevant data to the cloud increases costs and complicates operations. To maximize value, businesses must prioritize important corporate data while minimizing ROT data.
No More
Missing Content
Wrapsody automatically synchronizes and manages version control to ensure nothing gets lost.
EliminateRedundant Content
Wrapsody treats duplicate files as a single source, reducing redundancy and making it easy to access the most up-to-date version.
Enhance Your
Existing Systems
Wrapsody integrates seamlessly with your current systems, breaking down content silos and improving overall efficiency.
Wrapsody automatically virtualizes and organizes all content in one central system, no matter where it is created or edited. This ensures seamless access while reducing redundant content.
Documents are updated to the latest version only when opened, minimizing unnecessary synchronization and ensuring real-time accuracy.
Monitor document usage and collaboration history, including any derivative files. Gain clear insights into how content is used and shared.
Apply content-specific access controls to each virtualized file, ensuring robust security no matter where the file is stored or accessed.
Utilize generative AI for semantic search, document summarization, and Q&A to improve productivity and make data easier to access.
Streamline workflows and eliminate miscommunication through a chat room automatically created per content.
Wrapsody virtualizes all content, making it easy to find whenever you need it and wherever it resides. Each document is linked to a unique Persistent ID (PID), providing full visibility and control throughout its lifecycle. With this innovative technology, your organization can work efficiently, knowing you are always working with the correct version of a document.
Collaborate efficiently with colleagues
Improve productivity of your work process
Search for documents quickly with different approaches
Challenge
A system integrator creates project proposals for customer customization. Typically, six team members work on each proposal and need to collaborate on different versions to produce a final version.
The team encounters many errors while sharing proposals via email and file servers. Tracking the latest version and combining parts of the proposal cause confusion and waste time, making it difficult to meet project deadlines. While the company tries online editing solutions, they still can’t manage all documents for a project in a persistent way.
Solution
After implementing Wrapsody, the project leader creates the initial proposal as a Wrapsody document and shares it with the team. Updates made by any team member are automatically uploaded to the central repository, ensuring others always access the most current version by clicking on their local copy.
This significantly boosts the team’s efficiency by eliminating wasted time. With automated backup, tagging, and advanced search, Wrapsody makes it easy to manage the numerous documents needed for each project. As a result, the team can generate and share proposals with their customers faster.
Benefit
Wrapsody speeds up proposal creation by ensuring the latest version is always accessible, eliminating time spent searching for the latest copy of a document. The solution also tracks usage history, ensuring all team members contribute. Collaboration is easier with integrated chat and comments, removing the need for third-party applications. Documents are automatically saved and managed in a central system, regardless of where they are stored or the system used.
With content virtualization, Wrapsody provides easy access to up-to-date content from anywhere, minimizing redundant, obsolete, or trivial (ROT) data. It maintains detailed usage logs as a corporate asset and enables fine-tuned access control with file- or folder-level permissions.
Challenge
A global food distributor faces challenges gathering sales results from offices worldwide. At the company’s global headquarters, a finance manager gathers weekly sales reports via email from 20 sales offices across different cities. Each week, staff from these offices send their reports, which the manager compiles into a consolidated document.
When offices fail to submit their reports on time, the manager has to send reminder emails or make phone calls to each office. The company also attempted to develop a custom web application to streamline the process but halted development due to its lack of flexibility and high maintenance costs.
Solution
With Wrapsody, the finance manager creates a sales report template and shares it with each office. As offices update their reports, the changes automatically sync with the finance manager’s local copy.
This process allows the finance manager to quickly compile and share global sales progress with upper management. Wrapsody provides a more flexible and cost-effective solution than developing a custom web application.
Benefit
Wrapsody enables users to update weekly sales results from multiple offices in one document, saving time by eliminating the need for reminders and ensuring that everyone accesses the latest version. Additionally, upper management can access current sales data in real time.
Documents are automatically saved and managed in a central system, no matter where they are stored or the system used. With Wrapsody’s content virtualization technology, users can access the most up-to-date content from anywhere, reducing redundant, obsolete, or trivial (ROT) data.
Admins can now track document usage history, maintain detailed logs as corporate assets, and manage access control list (ACL) by file or folder.
Challenge
Pharmaceutical companies frequently run clinical trials and need to update and share results for new medicines. However, finding relevant documents such as development plans, clinical results, and related activities can be difficult.
It is especially challenging to locate specific clinical results on topics like digestive medicines, as traditional document management systems often return hundreds of irrelevant documents. Clinical test teams spend excessive time searching for the right documents, which becomes more frustrating as the volume of files grows.
This results in redundant documents, as every version of a file is copied into repositories, leading to overwhelming indexing issues. IT teams have to constantly manage and remove these redundant files.
Solution
Wrapsody helps clinical teams quickly locate documents with several features:
Benefit
Wrapsody streamlines document search and organization, allowing users to quickly find what they need and categorize documents by project or medicine. It reduces redundancy by syncing and managing all documents in a central system, regardless of location or system used.
Augmented intelligence detects redundant and outdated documents, helping companies minimize ROT data and reduce time spent on document management. This accelerates the clinical testing process, helping to shorten the time to market.
With content virtualization technology, Wrapsody ensures users can access the most up-to-date documents anytime, anywhere. Admins can track document usage history, maintain detailed logs, and manage access control list (ACL) by file or folder, ensuring secure and efficient collaboration.
Brochures
Learn how Wrapsody boosts productivity without compromising data security and management, reducing ROT data and the overall threat surface.
White Papers
How does Wrapsody differ from and complement other information management technologies, and present typical use cases that other solutions don't address?
Videos
Learn how Wrapsody provides an intuitive enterprise collaboration solution that encompasses today’s generation of data security and data management capabilities.
Blog
Find out how Wrapsody can help you stop wasting time when working on projects by ensuring you always have the latest version of a document regardless of your device.
Success Stories
A leading manufacturer of forged metal products saves money by eliminating rework and ensuring it always builds the right parts.
Use Cases
Wrapsody lets a leading global food distributor quickly compile weekly sales results from multiple offices efficiently.
Use Cases
Wrapsody helps a system integrator easily manage a project proposal and improve the team's productivity by eliminating wasted time and effort.
White Papers
What is the probability of finding what you want from your CMS? How fast can you locate what you want on your CMS? Learn how Wrapsody can solve the unresolved problems in content management.
Wrapsody is an AI-ready data management platform that ensures secure collaboration, centralized control, and real-time version updates.
Enterprise Content Management (ECM) is a comprehensive strategy and set of tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM systems help businesses organize unstructured information, ensuring that content is easily accessible, secure, and efficiently managed throughout its lifecycle. Key components include document management, workflow automation, records management, and digital asset management. By integrating these elements, ECM enhances collaboration, ensures compliance with regulatory requirements, improves operational efficiency, and supports informed decision-making within the enterprise.
