As organizations generate and store vast amounts of data on personal computers, protecting these documents from unauthorized access, insider threats, and data breaches becomes critical. Without persistent security, confidential files can be easily copied, shared, or lost, putting organizations at risk of compliance violations and data breaches.
When implementing document security, organizations should consider:
Fasoo Enterprise DRM for Node (FED-N) is a zero-trust-based document security solution that automatically encrypts files in real time. It supports encryption for a wide range of document types, including PDFs, images, and CAD designs, ensuring persistent protection across all sensitive data.
FED-N integrates with Microsoft 365, allowing organizations to secure documents throughout their entire lifecycle using both DRM and Microsoft Information Protection (MIP) formats. Security policies sync with Teams, SharePoint, Copilot, and other collaboration tools, ensuring the same level of protection across AI-driven and cloud-based workflows.
Automatic File Encryption
Encrypt documents automatically and apply security to all file derivatives. FED-N supports a wide range of file formats, including Microsoft Office, PDF, images, texts, source code, CAD applications, and more.
Granular Access Control
Ensure only authorized users can access files based on predefined usage permissions (e.g., view-only, edit, print, screen capture, etc.). Track document activity to enhance security visibility.
Local & Cloud Document Management
Synchronize DRM and cloud security policies via a single server, enabling easy management of documents across diverse environments.
Flexible Security Policy Settings
Allow dynamic policy adjustments to balance security and productivity. Grant time-limited offline access for secure file usage without connection to Fasoo server.
Fasoo Enterprise DRM is the industry’s leading file-centric security solution, providing protection, control, and tracking of sensitive documents throughout their lifecycle. With advanced behavioral analytics and actionable insights, FED simplifies security management and delivers robust, adaptive protection for business-critical files.
Protect sensitive data at all times
Protect data downloaded from databases
Protect price lists from phishing attempts
Challenges
A semiconductor manufacturer needs to protect its intellectual property better as it opens new design and fabrication facilities. Its existing data security system focuses on protecting the locations of files on endpoints, file shares, and in the cloud rather than on the data itself.
Solutions
FED-N encrypts sensitive files upon creation and applies a dynamic security policy to prevent unauthorized users from viewing the documents, regardless of the file location. Granular permissions can grant or deny users the right to take and share screenshots of sensitive content. This data-centric security solution strengthens the company’s document security since security policies are consistent across all devices, platforms, and storage locations.
Benefits
Switching from the perimeter-based security system to the Fasoo data-centric solution allows the manufacturing company to protect all its intellectual property, including CAD and image files, from misuse. FED automatically protects documents, including limiting the sharing of screenshots of sensitive data. The new system’s enhanced usability allows users to work without worrying about security while reducing the burden on IT.
Challenges
Financial organizations use various security tools or techniques to maintain relatively strong protection policies for structured data in databases. When authorized users access this structured data for legitimate purposes like data mining or other analysis, they can extract or export it into XLSX, CSV, or PDF files.
Solutions
FED-N automatically encrypts and applies persistent protection policies to reports when saved (localized) to desktops.
Benefits
FED-N encrypts customer or other sensitive information downloaded from databases, allowing the company to meet consumer and data privacy and protection legislation. Users can control who can View, Edit, Print, and take a Screen Capture of sensitive files, revoke access to shared files immediately regardless of location, and track and manage user and file activities in real time to catch a potential violation before it happens.
Challenges
Many companies use multiple suppliers to ensure a steady flow of quality goods and services. Pricing and delivery times affect the suppliers the company may select. Competition between suppliers can get fierce.
Solutions
The company implements FED-N, which automatically protects and controls access to the price list and other sensitive files.
Benefits
FED-N ensures all price lists and other sensitive files are protected from unauthorized access. Employees can securely share files with authorized internal and external users and revoke and limit access time to shared files immediately, regardless of location. They can track and manage user and file activities in real time to stop a potential violation before it happens. They can control who can view, edit, print, and take a screen capture of sensitive files.
Brochures
Learn how Fasoo Enterprise DRM (FED) enables organizations to protect sensitive documents persistently with encryption on any device at any time throughout the entire document lifecycle.
Brochures
By leveraging behavioral analytics and providing organizations with intelligence concerning policy optimization, Fasoo delivers the most secure solution for their files and documents.
Videos
Watch how Fasoo Enterprise DRM empowers zero-trust security by protecting, controlling, and tracking your data with its file-centric security.
White Papers
Understand the key distinctions between the three predominant data-centric security methods: data flow-centric, location-centric and file-centric, and learn why a file-centric method works as a frontline defense.
Fasoo Enterprise DRM for Node (FED-N) is a PC data security solution that encrypts documents automatically and applies adaptive access control as users create them.
Digital Rights Management (DRM) describes the tools, systems, and data-centric process used to automatically encrypt files and control file access privileges dynamically of unstructured data at rest, in use, and in motion. In the consumer space, DRM aims to control the use, modification, and distribution of copyrighted material, such as computer software and multimedia files.
In business, Enterprise DRM ensures data-centric document protection inside and outside the IT perimeter and along an organization’s supply chain to protect sensitive information against theft or misuse by insiders and unauthorized access from the outside.
Data Loss Prevention (DLP) refers to a set of security strategies, tools, and techniques designed to prevent the unauthorized access, sharing, or leakage of sensitive data outside an organization’s network. DLP systems monitor and control data in various forms – whether it’s being used, transferred, or stored – across different devices or environments. By using predefined policies, DLP solutions identify and block the transmission of sensitive data like personal information, financial details, or intellectual property to unauthorized destinations, ensuring compliance with legal regulations and reducing the risk of data breaches.
DRM and DLP are both security technologies but they focus on different aspects of data protection. While they may seem similar, understanding their core difference is key to choosing the right solution for your organization.
DLP primarily focuses on protecting sensitive data by preventing it from leaving the organization’s network. It aims to secure data in transit or at rest and ensure that confidential information doesn’t leak through channels like emails or external devices. DRM, on the other hand, provides a more comprehensive focus by protecting the actual content itself. DRM controls how data is used, accessed, and shared across its entire lifecycle – whether the data is inside or outside the organization. This makes DRM particularly effective in protecting intellectual property and sensitive information at every stage, regardless of its location.
DLP uses predefined rules to monitor, detect, and block sensitive data from being transferred or accessed inappropriately. It reacts to potential threats and enforces security policies to prevent data breaches. DRM takes a proactive approach, embedding protection directly into the content itself. DRM ensures that files, documents, and other digital assets are secure from unauthorized access or distribution, including setting permissions for viewing, editing, printing, and sharing.
DLP is effective at monitoring and restricting data flows within an organization. However, once the data is shared externally, DLP’s protection ends. DRM offers broader protection by securing data no matter where it travels. This makes DRM ideal for protecting sensitive data across multiple environments, including external collaboration platforms, email exchanges, and cloud storage.
To learn more, read Enterprise DRM and DLP: Comparison Made Simple.
