PC Document Security

Empower your PC document security

Overview

Encrypt documents automatically and
apply adaptive access control as users create them.

The centralized security policy travels with documents from their creation throughout the entire document lifecycle. Permission-based usage control and audit trail technologies protect against insider threats and other methods of exfiltrating sensitive data from your organization.

Key Features

Fasoo x Egnyte - Advanced Encryption

Automatic File Encryption

Encrypt the file automatically and persistently maintain its security to all derivatives, regardless of location. Automatic data encryption can be enforced to selective file formats, including Microsoft Office, PDF, images, texts, source code, CAD applications and many more.

Usage Permission Control

Grant only authorized users access to protected documents and limit what they can do through predefined usage permissions (view, edit, print, screen capture, etc.) Administrators can also track and manage the file throughout its lifetime.

Flexible Policy Settings for Exceptional Cases

Enable dynamic changes to security through flexible policy settings that minimize productivity issues. Offline licenses can be granted with a time limit to enable document access and usage without connection to the Fasoo server.

Advanced File-Centric Security

Fasoo Enterprise DRM is the most advanced file-centric security solution that allows organizations to protect, control, and track sensitive documents. The solution meets the security requirements of different stages in the document lifecycle. By leveraging behavioral analytics and providing insights for policy optimization, Fasoo helps customers cut through the complexity and delivers the most secure solution for their files.

Download our Fasoo Enterprise DRM white paper now!

Use Cases

Protect sensitive data at all times

Protect data downloaded from databases

Protect price lists from phishing attempts

Challenges

A semiconductor manufacturer needs to protect its intellectual property better as it opens new design and fabrication facilities. Its existing data security system focuses on protecting the locations of files on endpoints, file shares, and in the cloud rather than on the data itself.

  • As users and systems share files and documents, this perimeter-based approach leaves files containing sensitive data vulnerable because the security does not travel with the document.
  • Security policies do not apply as users move documents from a protected location to the cloud or an endpoint, so users could deliberately or inadvertently share them with competitors or other unauthorized users.
  • Users viewing sensitive data on a screen could easily take a screenshot using image capture tools or a phone and share it with unauthorized users.

Solutions

FED-N encrypts sensitive files upon creation and applies a dynamic security policy to prevent unauthorized users from viewing the documents, regardless of the file location. Granular permissions can grant or deny users the right to take and share screenshots of sensitive content.  This data-centric security solution strengthens the company’s document security since security policies are consistent across all devices, platforms, and storage locations.

Benefits

Switching from the perimeter-based security system to the Fasoo data-centric solution allows the manufacturing company to protect all its intellectual property, including CAD and image files, from misuse. FED automatically protects documents, including limiting the sharing of screenshots of sensitive data. The new system’s enhanced usability allows users to work without worrying about security while reducing the burden on IT.

Challenges

Financial organizations use various security tools or techniques to maintain relatively strong protection policies for structured data in databases. When authorized users access this structured data for legitimate purposes like data mining or other analysis, they can extract or export it into XLSX, CSV, or PDF files.

  • This new unstructured data is vulnerable to misuse and often overlooked as a source of a data breach.
  • Allowing authorized users to download structured data into files while maintaining persistent protection of sensitive data is critical to protecting your customers and business.

Solutions

FED-N automatically encrypts and applies persistent protection policies to reports when saved (localized) to desktops.

  • When an authorized user extracts structured data and saves it in XLSX/CSV format, the files are automatically encrypted and only accessible by authorized users.
  • When a user copies the file to an external storage device or a cloud location or shares it through email, unauthorized users cannot access it.
  • This ensures your sensitive data remains in the hands of authorized users.

Benefits

FED-N encrypts customer or other sensitive information downloaded from databases, allowing the company to meet consumer and data privacy and protection legislation. Users can control who can View, Edit, Print, and take a Screen Capture of sensitive files, revoke access to shared files immediately regardless of location, and track and manage user and file activities in real time to catch a potential violation before it happens.

Challenges

Many companies use multiple suppliers to ensure a steady flow of quality goods and services. Pricing and delivery times affect the suppliers the company may select. Competition between suppliers can get fierce.

  • A salesperson receives an email from someone they think is a co-worker asking for a price list they misplaced.
  • The salesperson sends the file, later realizing it was not a co-worker but someone phishing.
  • The company later learns that the phishing was on behalf of a competitor who now has its price list.

Solutions

The company implements FED-N, which automatically protects and controls access to the price list and other sensitive files.

  • If someone sends a protected file to an unauthorized user accidentally or deliberately, the recipient will not be able to access the information.
  • This prevents the price list from being accessible to the company’s competitors and protects its business.
  • The company’s salesperson could share the protected price list with an external user, but access to the list could be restricted to specific people and the time it is valid.

Benefits

FED-N ensures all price lists and other sensitive files are protected from unauthorized access. Employees can securely share files with authorized internal and external users and revoke and limit access time to shared files immediately, regardless of location. They can track and manage user and file activities in real time to stop a potential violation before it happens. They can control who can view, edit, print, and take a screen capture of sensitive files.

FED-N

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Learn more about
Fasoo Enterprise DRM

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