Advanced Data-centric Security

Empower your enterprise document security with zero trust data protection

Overview

In today’s evolving digital landscape, businesses face new security challenges—from the widespread adoption of cloud services to the secure management of data used in GenAI applications. With sensitive information constantly being shared, stored, and accessed across devices, networks, and applications, traditional perimeter-based security models have become ineffective. Organizations must ensure that their security measures evolve alongside their expanding digital ecosystems.

When evaluating data security strategies, businesses should consider:

  • How to maintain control over sensitive data, even when shared externally
  • How to enforce security policies across various environments, including cloud and on-premises systems
  • How to prevent insider threats and unauthorized access
  • How to meet regulatory requirements while maintaining productivity

Why Fasoo Enterprise DRM for Data Security

  • Zero Trust Document Security

    Fasoo Enterprise DRM (FED) is a zero-trust-based document security solution that provides persistent security for sensitive documents – at rest, in transit, and in use – on any device at any time. By encrypting files and applying granular access controls, it prevents unauthorized editing, printing, and sharing, ensuring only authorized users have access to sensitive content both inside and outside the organizations.

  • Comprehensive Security Ecosystem

    FED extends protection beyond encryption with screen security (FSS), print security (FSP), and mobile security (FED-M), safeguarding sensitive data on screens, printouts, and mobile devices.

  • Compliance & Risk Management
    FED provides full audit trails to help organizations adhere to global data protection regulations such as GDPR, HIPAA, CCPA, and PCI DSS. The solution also offers real time monitoring to mitigate insider threats and prevent data breaches.

Key Features

Persistent File Protection

Protect, control, track, and manage any document format, including file derivatives,
with strong encryption and dynamic access controls. Regardless of where files are stored or shared, only authorized users can access the content.

Simplified Security with Centralized Management

Automatically apply security policies when users create, download, or share files from internal repositories, cloud storage, or other information systems – without disrupting workflows.

Optimized Security with Exception Policy Management

Minimize the impact on productivity by managing exceptions efficiently. Leveraging behavioral analytics, fine-tune security policies to ensure they are optimized for both security and user convenience.

Advanced File-Centric Security

Fasoo Enterprise DRM is the industry’s leading file-centric security solution, providing protection, control, and tracking of sensitive documents throughout their lifecycle. With advanced behavioral analytics and actionable insights, FED simplifies security management and delivers robust, adaptive protection for business-critical files.

“Fasoo has been leading the Enterprise DRM market since 2000”

Download our Fasoo Enterprise DRM white paper now!

Use Cases

Maintain client confidentiality

Protect sensitive data from public LLMs

Secure sensitive design files from insider threats

Challenges

Every law firm must strive to maintain client confidentiality. However, with the many case and content management systems, this can be challenging.

  • Firms know where the information is stored, but there is no protection when users download and share files.
  • Nothing stops an attorney, paralegal, or other staff from downloading sensitive case files and copying, printing, or sharing them with anyone inside or outside of the firm.

Solutions

FED encrypts data and applies dynamic access controls, limiting users’ ability to view, edit, print, screenshot, and share sensitive documents. It ensures that authorized users access sensitive information, continuously validating user access based on security policies.

  • Sensitive data is persistently encrypted as attorneys and other staff open, edit, and share documents.
  • Visibility is never lost, and policies follow throughout the document’s lifecycle.
  • An embedded ID within the files allows you to track and manage them anywhere, know who uses them, and remotely disable access with a few clicks.
  • Granular rights allow you to restrict what users can do with the document at rest, in transit, and in use.

Benefits

Fasoo safeguards sensitive client and case data, minimizing the risk of violating bar association or regulatory rules. It enables secure internal and client file sharing, controlling who can view, edit, print, and capture screens of sensitive documents. Users and administrators can set access time limits for shared files and revoke access instantly, regardless of location.

Challenges

A marketing team uses public generative AI models to create new content by uploading company data, including sensitive information, from various documents.

  • While the generated content is valuable, this practice puts the company at risk, as anyone using the public LLM can access the data.
  • The company wants the marketing team to continue using the generative AI model without risking a data breach.

Solutions

While creating a private, internal LLM can mitigate this risk, a better approach is to protect the data itself, using Fasoo Enterprise DRM. FED encrypts sensitive data, so it can’t be uploaded, copied, or pasted into the public LLM.

  • FED places controls and strong security closest to what needs protection – the file – and binds them so safeguards travel everywhere with the file.
  • The sensitive data is persistently protected, visibility is never lost, and policies are there throughout the document’s lifecycle.
  • FED lets organizations take control with granular rights that limit how an insider uses your sensitive data.
  • Since you protect and control all documents with sensitive data, you can easily control what gets uploaded into a public LLM.

Benefits

FED encrypts all sensitive files and documents, preventing users from uploading sensitive data to public LLMs. This allows public LLMs to generate content without compromising security and privacy. Administrators can control who can view, edit, print, copy, paste, and capture screens of sensitive files, protecting IP and privacy-regulated data from being exploited by competitors.

Challenges

A discontented engineer at a manufacturing company starts looking for a position with competitors.

  • She takes design files to potential employers, and when a competitor hires her, she brings all her CAD files, including future product designs.
  • The new company starts manufacturing the products shortly after she joins.
  • Her former employer notices their products released by the competitor first and realizes she stole the designs.

Solutions

FED automatically encrypts and applies protection policies to CAD and other sensitive files upon saving.

  • When an unauthorized user exports a design file to another format, such as PDF, the derivative file is automatically encrypted and accessible only to authorized users.
  • If the engineer copies the file to an external storage device, uploads it to the cloud, or emails it to herself, neither she nor her new employer would be able to access the file.
  • Fasoo protects the company’s designs and patent information by enforcing persistent encryption policies to protect the data regardless of its location or format.

Benefits

FED protects IP, so competitors can’t exploit it by applying encryption at the file level while controlling who can view, edit, print, and take a screen capture of sensitive information. Employees can securely share files internally or externally, apply an access time limit, revoke access immediately, regardless of location, and track and manage the files throughout the document lifecycle.

Fasoo Enterprise DRM

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FAQ

What is
Fasoo Enterprise DRM (FED)?

Fasoo Enterprise DRM (FED) is an advanced data-centric security solution that encrypts and controls sensitive files throughout their lifecycle. It provides persistent security, granular access controls, and audit trails for unstructured data.

Digital Rights Management (DRM) describes the tools, systems, and data-centric process used to automatically encrypt files and control file access privileges dynamically of unstructured data at rest, in use, and in motion. In the consumer space, DRM aims to control the use, modification, and distribution of copyrighted material, such as computer software and multimedia files.

In business, Enterprise DRM ensures data-centric document protection inside and outside the IT perimeter and along an organization’s supply chain to protect sensitive information against theft or misuse by insiders and unauthorized access from the outside.

Data Loss Prevention (DLP) refers to a set of security strategies, tools, and techniques designed to prevent the unauthorized access, sharing, or leakage of sensitive data outside an organization’s network. DLP systems monitor and control data in various forms – whether it’s being used, transferred, or stored – across different devices or environments. By using predefined policies, DLP solutions identify and block the transmission of sensitive data like personal information, financial details, or intellectual property to unauthorized destinations, ensuring compliance with legal regulations and reducing the risk of data breaches.

DRM vs DLP

DRM and DLP are both security technologies but they focus on different aspects of data protection. While they may seem similar, understanding their core difference is key to choosing the right solution for your organization.

  • Focus Area

DLP primarily focuses on protecting sensitive data by preventing it from leaving the organization’s network. It aims to secure data in transit or at rest and ensure that confidential information doesn’t leak through channels like emails or external devices. DRM, on the other hand, provides a more comprehensive focus by protecting the actual content itself. DRM controls how data is used, accessed, and shared across its entire lifecycle – whether the data is inside or outside the organization. This makes DRM particularly effective in protecting intellectual property and sensitive information at every stage, regardless of its location.

  • Approach

DLP uses predefined rules to monitor, detect, and block sensitive data from being transferred or accessed inappropriately. It reacts to potential threats and enforces security policies to prevent data breaches. DRM takes a proactive approach, embedding protection directly into the content itself. DRM ensures that files, documents, and other digital assets are secure from unauthorized access or distribution, including setting permissions for viewing, editing, printing, and sharing.

  • Scope of Protection

DLP is effective at monitoring and restricting data flows within an organization. However, once the data is shared externally, DLP’s protection ends. DRM offers broader protection by securing data no matter where it travels. This makes DRM ideal for protecting sensitive data across multiple environments, including external collaboration platforms, email exchanges, and cloud storage.

 

To learn more, read Enterprise DRM and DLP: Comparison Made Simple.

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