This email-based DLP tool provides an exception for encrypted documents through an approval process so internal documents always remain encrypted. Once approved, documents are decrypted at the server prior to sending. By automating security and simplifying encrypted file sharing, Fasoo Secure Mail enhances both productivity and protection, enabling secure communication without disrupting workflows.
Send Encrypted Document without Any Change to Current Process
Decrypt documents automatically as users email them without requiring the sender to request approval to decrypt the document before sending it to a recipient.
Experience No Gaps in the Security of Your Mail Servers
Maintain document security throughout your environment, since unprotected documents are not stored on the user’s PC or mailbox.
A university's struggle sending encrypted documents
Fragmentation of decrypted documents leaves a pharmaceutical company lost
Overcoming the shortcomings of a hospital's existing exception policy
Challenges
A university was faced with the challenge of improving the way employees send encrypted files externally. Currently the staff needs to request approval and decrypt each file individually. This leaves the information and the university vulnerable.
Solutions
Fasoo Secure Mail (FSM) is an email-based DLP tool that provides an exception for encrypted documents through an approval process so internal documents always remain encrypted. This will allow the staff to
Benefits
FSM allows the seamless process of decrypting documents automatically as users email them without requiring the sender to request approval to decrypt the document before sending it to a recipient. This helps the university maintain document security throughout your environment since unprotected documents are not stored on the user’s PC or mailbox.
Challenges
A pharmaceutical company needed to find a solution to the issue of fragmentation of decrypted documents that occurs after sending encrypted documents externally. There were frequent cases where
Solutions
Fasoo Secure Mail (FSM) is an email-based DLP tool that provides an exception for encrypted documents through an approval process so internal documents always remain encrypted. This will allow the company to
Benefits
FSM allows the seamless process of decrypting documents automatically as users email them without requiring the sender to request approval to decrypt the document before sending it to a recipient. This helps the pharmaceutical company maintain document security throughout its environment since unprotected documents are not stored on the user’s PC or mailbox.
Challenges
A hospital was looking for a way to complement the shortcomings of the existing exception policy system. When the approval manager is absent or an encrypted document needs to be sent externally,
Solutions
Fasoo Secure Mail (FSM) is an email-based DLP tool that provides an exception for encrypted documents through an approval process so internal documents always remain encrypted. This will allow the company to
Benefits
FSM allows the seamless process of decrypting documents automatically as users email them without requiring the sender to request approval to decrypt the document before sending it to a recipient. This helps the hospital maintain document security throughout your environment since unprotected documents are not stored on the user’s PC or mailbox.
Brochures
Learn how Fasoo Enterprise DRM (FED) enables organizations to protect sensitive documents persistently with encryption on any device at any time throughout the entire document lifecycle.
Products
Change management, security policy conflicts? No worries, you're covered. Learn more about managing exception policy and maintaining security at all times.
Solutions
Fasoo takes a different approach than today’s traditional solutions. We push controls and security to what needs
protection – the file – and bind them so safeguards travel everywhere with the file.
Fasoo Secure Mail (FSM) is a data security solution with an approval system that decrypts encrypted files sent via email upon authorization.
Digital Rights Management (DRM) describes the tools, systems, and data-centric process used to automatically encrypt files and control file access privileges dynamically of unstructured data at rest, in use, and in motion. In the consumer space, DRM aims to control the use, modification, and distribution of copyrighted material, such as computer software and multimedia files.
In business, Enterprise DRM ensures data-centric document protection inside and outside the IT perimeter and along an organization’s supply chain to protect sensitive information against theft or misuse by insiders and unauthorized access from the outside.
Data Loss Prevention (DLP) refers to a set of security strategies, tools, and techniques designed to prevent the unauthorized access, sharing, or leakage of sensitive data outside an organization’s network. DLP systems monitor and control data in various forms – whether it’s being used, transferred, or stored – across different devices or environments. By using predefined policies, DLP solutions identify and block the transmission of sensitive data like personal information, financial details, or intellectual property to unauthorized destinations, ensuring compliance with legal regulations and reducing the risk of data breaches.
DRM and DLP are both security technologies but they focus on different aspects of data protection. While they may seem similar, understanding their core difference is key to choosing the right solution for your organization.
DLP primarily focuses on protecting sensitive data by preventing it from leaving the organization’s network. It aims to secure data in transit or at rest and ensure that confidential information doesn’t leak through channels like emails or external devices. DRM, on the other hand, provides a more comprehensive focus by protecting the actual content itself. DRM controls how data is used, accessed, and shared across its entire lifecycle – whether the data is inside or outside the organization. This makes DRM particularly effective in protecting intellectual property and sensitive information at every stage, regardless of its location.
DLP uses predefined rules to monitor, detect, and block sensitive data from being transferred or accessed inappropriately. It reacts to potential threats and enforces security policies to prevent data breaches. DRM takes a proactive approach, embedding protection directly into the content itself. DRM ensures that files, documents, and other digital assets are secure from unauthorized access or distribution, including setting permissions for viewing, editing, printing, and sharing.
DLP is effective at monitoring and restricting data flows within an organization. However, once the data is shared externally, DLP’s protection ends. DRM offers broader protection by securing data no matter where it travels. This makes DRM ideal for protecting sensitive data across multiple environments, including external collaboration platforms, email exchanges, and cloud storage.
To learn more, read Enterprise DRM and DLP: Comparison Made Simple.
