Tag: file-centric

Quick takeaways on how Fasoo enables zero trust data securityEnterprise Digital Rights Management (EDRM) encrypts files, enforces user access, and controls data in use – no implicit assumptions. It sets a least privilege baseline for sensitive data on which you can dynamically grant increasing levels of explicit access. It’s what Zero Trust is all about.

Inside the perimeter, implicit trust was turned on its head by digital transformation and the hybrid workplace. Zero Trust’s explicit, least privilege, continuous monitoring, and adaptive risk assessment are the new standards for data security in today’s world.

You likely have some set of DLP or Insider Risk Management tools, but these fall well short of the new standards. So how do you move to Zero Trust Data Security?

Learn more about how to bring DLP up to Zero Trust standards.

Consider integrating EDRM. It fortifies your existing tools with strong protection methods and explicit controls. And with Fasoo’s approach to EDRM, gain the high-resolution data visibility Zero Trust continuous monitoring and adaptive access standards demand.

7 Quick Takeaways

Here are 7 quick takeaways on how EDRM and Fasoo can set you on the path to Zero Trust Data Security.

1. File-Centric, Location Agnostic

Go to the source itself. The file. Quit chasing and trying to enforce data security and control at every new place the file may travel, reside, or a user accesses it. Traffic cops at every ingress and egress point are old school, perimeter thinking. Bind all security and privacy controls to the file itself so you can persistently enforce enterprise safeguards in the cloud, WFH, on BYOD, and at supply chain partners.

2. File Encryption

It seems obvious for an explicit-based model. But today’s DLP tactics are mostly a monitor-alert approach while you expose the data to risk. Instead, automatically encrypt sensitive files when users create or modify them. Use centralized policies and hold the keys so users don’t control your data. Use this no-nonsense, least privilege baseline to build explicit access to sensitive data.

3. User Access

You don’t want an insider wandering through an entire repository or even folders – it’s too implicit. Most insider breaches are mistakes in handling sensitive data, like storing it in the wrong location. It’s better to enforce explicit access decisions, for each file, every time a user opens it. That’s Zero Trust Data Security.

4. Control Data in Use

But what happens after an insider gains access to a file? It’s a free pass to copy, cut, paste share, and store sensitive corporate data as they wish. That’s not Zero Trust. If I simply need to read the document, why let me extract or share the data? A supply chain partner needs to edit a file. But why let them copy, print, or store the document locally? Use explicit granular document rights to enforce Zero Trust least privileges and control your data in use.

5. Visibility

Visibility is knowing how your data is used, how it moves about, and what users do with it. Zero Trust relies on data visibility for continuous monitoring. Not easy in today’s hybrid workplace with existing tools. At best, its reliance and reconciliation of disparate security, network, application, repository, and endpoint logs. Better to use file-centric controls to make the file self-reporting, recording all lifetime interactions to a Central File Log no matter where it travels or who accesses it.

6. Continuous Monitoring

Just because you had access before doesn’t matter. That would be implicit trust. Zero Trust wants an explicit, context-aware decision each time. To do so, you need to monitor user identity, prior file interactions, devices, times, and places for each of the thousand if not millions of documents in your inventory. In real-time. Impossible? The Central File Log makes it easy, staging up-to-date, file-specific log data for Zero Trust monitoring.

7. Adaptive Access

Access is no longer an “all or none” decision. More “if so, how much.” It must adapt based on current circumstances, informed by the findings of continuous monitoring, and enabled by deep file visibility. Once you assess the risk, employ a wide range of granular document controls that can enforce the appropriate Zero Trust privileges.

Start on Zero Trust Data Security Now

Adopting a least privilege, explicit access to your sensitive data is key to protect your intellectual property and comply with privacy regulations. Integrating EDRM fortifies your existing tools with strong protection methods and explicit controls that are the cornerstones of Zero Trust Data Security.

As users and data continue to move around, protecting the data itself with these strong controls is your best bet to protect your business and your customers.


Learn more about Enterprise Digital Rights Management
Learn more about how Fasoo implements Zero Trust Data Security

WrapsodyWhen someone mentions “document management system” in a conversation, what comes to mind immediately is a system that tracks, manages, stores documents and reduces use of paper. You know; the systems that keep a record of the various versions created and modified by different users with history tracking. The ones that have overlapped with the concepts of content management systems (CMS) or enterprise content management (ECM). The ones that have become part of other systems like records management systems, document imaging systems, digital asset management systems and the like.

The next thing that comes to mind is the challenges with these systems. Enterprises find it difficult to collaborate without giving up the security needed to protect precious digital assets. They also find it to be a daunting task to locate and manage documents; whether the enterprise uses document management, content management or File Sync & Share solutions.

So, what might an Intelligent Document Management solution look like to address current enterprise concerns you might ask. One that combines file-centric collaboration, digital asset management and security. Here are some key features to look for in such a system:

•  File-centric management: A unique document ID for identification and version number that would mitigate issues around users working on the wrong version of a document while reviewing or sharing with others.

•  Instant Version Control, Backup and Restore regardless of file location: One of the key challenges is the inability to do version control “on-the-spot” for individual files. This is due to the fact that version control process is done within repositories. A better approach would be to extend version control to a rendering application which would give and enterprise much more flexibility, since now location becomes irrelevant.

•  On-demand Sync and Share regardless of file location: When users pull files out of repositories, localize them and then open them on a desktop or mobile device, they must be absolutely confident that they have the latest version to work with. It is imperative that when files are created, or updated that all users permissioned to use the files are given notifications with a download link to the relevant version.

•  User comments related to files: It is important that users add comments when creating, revising or reviewing documents for a better collaborative effort. Whether these comments are about the history of changes or why changes were made or simple notes for collaboration, this type of a feature would provide means to a workflow decision process in the document history.

•  Usage Analytics: It is important that the solution provides real-time user status and activity related to a file such as ability to review file assignments, who has read or unread them. It is also of importance to have a graphical map showing derivations of documents.

•  Access Control, Security and Audit Trail: Control and audit wherever the document has traveled is another important feature. File owners can secure and control definition and assignment of user permissions with revision access, view only access or no access at all. If desired, an Intelligent Document Management solution should also provide file at use security incorporating digital rights management for enhanced security.

Rather than relying on separate systems for managing documents in an enterprise environment, an Intelligent Document Management system combines file-centric collaboration, digital asset management and security together to bind documents with metadata – all the time and anywhere to meet the demanding needs of current times.

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