When an enterprise Digital Rights Management (DRM) provider announces an end-of-support (EOS) or discontinues its service, organizations face a critical decision point: how to maintain data security without disrupting daily operations or exposing sensitive data.
For many businesses, advanced data security solutions, such as DRM, play a vital role in securing intellectual property, controlling document access, and ensuring compliance. But when your DRM solution is no longer supported, patching together temporary fixes or delaying action can open security gaps and create operational risks. This transition moment is more than a challenge – it’s an opportunity to reevaluate and adopt a solution better designed for today’s dynamic and collaborative work environment.
What Legacy DRM Solutions Typically Delivered
DRM platforms have historically or typically provided:
- Persistent File-Level Encryption: Files remained protected wherever they went, thanks to AES-256 encryption.
- Granular Access Control: Admins could enforce permissions like view, print, edit, share, or block screenshots.
- Remote Revocation: Even after distribution, files could be deleted or restricted.
- Basic Audit Trails: Document usage could be monitored via simple tracking and logging features.
While these features served many organizations well in implementing file-level security and preventing data leaks, evolving IT ecosystems demand greater integration, automation, and visibility.
Where Legacy DRM Falls Short Today
Despite their early promise, many legacy DRM tools struggle to keep up with the demands of today’s digital workplace:
❌Siloed Security with No Data Awareness
Most legacy DRM tools apply encryption only, regardless of file information or file sensitivity. They cannot automatically discover and classify sensitive content.
❌Weak Integration with Business Platforms
Legacy tools often operate in isolation, failing to integrate with Microsoft 365, SharePoint, or cloud-based document management systems.
❌Static Watermarking
Watermarks are effective tools to deter unauthorized data breaches, but legacy tools often provide static watermarks that provide little deterrence or traceability in case of leaks.
❌Manual Exception Handling
Granting temporary access or adjusting permissions usually requires IT admin support, delaying business processes.
❌Limited Monitoring and Incident Response
Basic audit logs offer minimal insights into user behavior or potential data misuse.
How Fasoo EDRM Modernizes Enterprise Document Protection
Fasoo EDRM addresses the growing limitations of legacy DRM systems with a data security platform that ensures comprehensive data protection with consolidated policy enforcement.
✅Integrated Data Discovery & Classification
Fasoo identifies sensitive information automatically and applies protection depending on the sensitivity level.
✅Seamless Integration with Enterprise Platforms
Fasoo EDRM integrates natively with other business-critical platforms like Microsoft 365, SharePoint, Egnyte, and iManage.
✅Advanced Dynamic Watermarking
Watermarks are user-specific and applied in real-time, visible both on screen and in print, effectively discouraging unauthorized sharing.
✅Flexible Exception Workflows
Grant a flexible approval process that ensures document security without compromising work efficiency.
✅Real-Time Visibility and Unified Audit Trails
Administrators gain a centralized dashboard to track file usage throughout the entire document lifecycle.
Legacy DRM vs. Fasoo EDRM: Feature Comparison
| Features | Legacy DRM | Fasoo EDRM |
| Persistent Encryption | ✅ AES-256 | ✅ AES-256 |
| Data Discovery & Classification | ❌ Not built-in | ✅ Integrated & automated |
| Platform Integration | ⚠️ Limited | ✅ Deep & modern |
| Dynamic Watermarking | ⚠️ Static or template-based | ✅ Dynamic, user-specific |
| Exception Access Workflows | ❌ Manual | ✅ Policy-based automation |
| Monitoring & Audit | ⚠️ Basic logs only | ✅ Centralized, real-time tracking |
Upgrade Beyond Replacement
When your current DRM system becomes obsolete, choosing a new platform isn’t just about replacing functionality. It’s about future-proofing your data security strategy. Fasoo EDRM enables:
- Faster adoption with minimal disruption
- Stronger data governance and regulatory alignment
- Scalable protection across cloud, endpoint, and hybrid environments.
The end of your legacy DRM solution presents a powerful opportunity to modernize. Fasoo EDRM gives you the tools to go beyond traditional document control – empowering secure, compliant collaboration without slowing your business down.
Contact the Fasoo team and seize your chance to turn change into opportunity today.