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What is Personally Identifiable Information (PII)?

Personally Identifiable Information (PII) is defined as any data that permits the identification, by either direct or indirect means, of an individual to whom the information applies.

 

PII can directly identify a person (examples are name, address, phone number, social security number, any other ID number or code, and email address) or allow indirect identification in conjunction with other data elements. Such elements may include a combination of gender, race, birth date, geographic indicator, and other descriptors.

 

PII is often maintained in the form of unstructured data, i.e., in Microsoft Office documents, PDF files (example: W-2 records), or computer printouts. Files containing PII are best protected by encrypting them at the point of creation. Adequate protection covers the document lifecycle in its entirety and includes provisions for data transfers to other media, i.e., screen photos or print.

Reference: What is Personally Identifiable Information? (Department of Homeland Security), What Unstructured Data is Sensitive? (Fasoo Brief),  PII Data Breach Archives (Fasoo Blog)

Resources

Fasoo Enterprise DRM

Product Overview

Protect, control, and track sensitive data persistently with a robust file-centric protection and granular access permission control.
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Fasoo AI-Radar Privacy

Product Overview

Detect sensitive data in unstructured data such as text and image files, and mask personal information to prevent security incidents.
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Protect PII Documents Handled by Authorized Users

Use Case

See how Fasoo helps organizations keep PII documents secure and only accessible to authorized users.
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Fasoo Enterprise DRM

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