Organizations store vast amounts of critical documents in repositories like Microsoft SharePoint, IBM FileNet, or any ECM, EDM, ERP, or groupware systems. These storage environments are frequent targets of cyberattacks and insider threats, making it essential to implement continuous document protection beyond the repository’s boundaries even when files are shared externally.
To ensure persistent security, organizations need a solution that:
Fasoo Enterprise DRM for Repository (FED-R) integrates effortlessly with enterprise content management (ECM) systems, file servers, and cloud repositories, ensuring that encryption and access controls align with existing workflows without disruption.
Documents are automatically encrypted in real time when uploaded or downloaded, ensuring that security stays with the file – even if it moves outside the repository.
Automatic File Encryption
Encrypt sensitive documents automatically as they are downloaded or saved on endpoints. Automatic data encryption can be enforced to selective file formats, including Microsoft Office, PDF, images, texts, source code, CAD applications and many more.
Apply different permissions such as view, edit, print, and screen capture to users and groups based on their permissions in the information system. Integrate with existing authentication systems so users use the same credentials they always use for document access. And with efficient security management and exception policies, the user's work is not affected.
Seamless Integration with Different ECM, EDM, ERP
Simplify the deployment process using API integration with different ECM, PLM, or other information systems, including Microsoft SharePoint, iManage, Egnyte, IBM FileNet, Laserfiche, and Alfresco.
Fasoo Enterprise DRM is the industry’s leading file-centric security solution, providing protection, control, and tracking of sensitive documents throughout their lifecycle. With advanced behavioral analytics and actionable insights, FED simplifies security management and delivers robust, adaptive protection for business-critical files.
Stop unauthorized use of confidential data
Manage confidential data during M&A deals
Protect data downloaded from information systems
Challenges
A former employee of Morgan Stanley pleaded guilty to stealing confidential data from about 730,000 customer accounts. He downloaded a report from an information system with names, addresses, account numbers, investment information, and other data to his home computer to work on it. While improperly accessing the information, he was interviewing for a new job with two competitors.
Solutions
FED-R protects customer information by encrypting files and applying persistent security policies to protect them regardless of where they are or their format, leveraging the existing controls in your information system.
Benefits
FED-R encrypts customer information to meet consumer and data privacy and protection legislation. Employees can securely share files internally or externally and control who can view, edit, print, and take a screen capture. They can limit access time and a number of devices, revoke access to shared files immediately regardless of location, and track and manage user and file activities in real-time.
Challenges
Mergers and acquisitions (M&A) transactions often involve intensive collaboration between investment bankers, lawyers, accountants, auditors, and other deal participants from various companies.
Solutions
Fasoo Enterprise DRM for Repository provides data-centric security to secure virtual deal rooms.
Benefits
FED-R encrypts deal information to meet data privacy and protection requirements. Users securely share files with deal participants, control who can View, Edit, Print, and take a Screen Capture of files, track and manage user and file activities in real-time, and revoke access to M&A transaction files immediately, regardless of location. FED-R also applies efficient security management/operations with exception policies.
Challenges
Organizations maintain relatively strong protection policies for documents in information systems using various security tools or techniques. When authorized users access these documents for legitimate purposes, they may save them as PDF files or share them in other formats.
Solutions
FED-R automatically encrypts and applies persistent protection policies to documents when saved (localized) to desktops.
Benefits
FED-R encrypts customer or other sensitive information downloaded from information systems, enabling the company to meet data privacy and protection legislation. Users can control who can view, edit, print, and take a screen capture of sensitive files, including any derivatives or copies, and revoke access to shared files immediately, regardless of location. The organization can track and manage user and file activities in real time, providing a sense of security and control over your data.
Brochures
Learn how Fasoo Enterprise DRM (FED) enables organizations to protect sensitive documents persistently with encryption on any device at any time throughout the entire document lifecycle.
Brochures
By leveraging behavioral analytics and providing organizations with intelligence concerning policy optimization, Fasoo delivers the most secure solution for their files and documents.
Videos
Watch how Fasoo Enterprise DRM empowers zero-trust security by protecting, controlling, and tracking your data with its file-centric security.
White Papers
Understand the key distinctions between the three predominant data-centric security methods: data flow-centric, location-centric and file-centric, and learn why a file-centric method works as a frontline defense.
Fasoo Enterprise DRM for Repository (FED-R) is a data security solution that secures files downloaded from document repositories, controlling them beyond organizational boundaries.
Digital Rights Management (DRM) describes the tools, systems, and data-centric process used to automatically encrypt files and control file access privileges dynamically of unstructured data at rest, in use, and in motion. In the consumer space, DRM aims to control the use, modification, and distribution of copyrighted material, such as computer software and multimedia files.
In business, Enterprise DRM ensures data-centric document protection inside and outside the IT perimeter and along an organization’s supply chain to protect sensitive information against theft or misuse by insiders and unauthorized access from the outside.
Data Loss Prevention (DLP) refers to a set of security strategies, tools, and techniques designed to prevent the unauthorized access, sharing, or leakage of sensitive data outside an organization’s network. DLP systems monitor and control data in various forms – whether it’s being used, transferred, or stored – across different devices or environments. By using predefined policies, DLP solutions identify and block the transmission of sensitive data like personal information, financial details, or intellectual property to unauthorized destinations, ensuring compliance with legal regulations and reducing the risk of data breaches.
DRM and DLP are both security technologies but they focus on different aspects of data protection. While they may seem similar, understanding their core difference is key to choosing the right solution for your organization.
DLP primarily focuses on protecting sensitive data by preventing it from leaving the organization’s network. It aims to secure data in transit or at rest and ensure that confidential information doesn’t leak through channels like emails or external devices. DRM, on the other hand, provides a more comprehensive focus by protecting the actual content itself. DRM controls how data is used, accessed, and shared across its entire lifecycle – whether the data is inside or outside the organization. This makes DRM particularly effective in protecting intellectual property and sensitive information at every stage, regardless of its location.
DLP uses predefined rules to monitor, detect, and block sensitive data from being transferred or accessed inappropriately. It reacts to potential threats and enforces security policies to prevent data breaches. DRM takes a proactive approach, embedding protection directly into the content itself. DRM ensures that files, documents, and other digital assets are secure from unauthorized access or distribution, including setting permissions for viewing, editing, printing, and sharing.
DLP is effective at monitoring and restricting data flows within an organization. However, once the data is shared externally, DLP’s protection ends. DRM offers broader protection by securing data no matter where it travels. This makes DRM ideal for protecting sensitive data across multiple environments, including external collaboration platforms, email exchanges, and cloud storage.
To learn more, read Enterprise DRM and DLP: Comparison Made Simple.
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