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Getting Granular: Why You Need Granular Access Controls
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Granular access controls are important to protect unstructured dataIn our last post, we said “Without granular access controls, you can’t prevent a user from copying data from a file and pasting it into an email, for example. If you only encrypt a file and do not prevent copy and paste or printing, a user can easily compromise security.” And we meant it.

Now,  you might be asking yourself “What does it mean… granular access controls?” And the answer is simple.

Granular permissions or access controls means you grant specific permissions or enable actions when a user opens a file.  This means you can either allow or prevent a person from doing things in a file when it is open – or “in use” – and since data in use is really difficult to protect, wouldn’t it make sense to add this layer of protection?  By applying granular access controls, you can prevent someone from copying and pasting, taking a screen shot, or printing based on the classification of the file and security policy applied to it.  Users can be either granted or denied specific actions when a document is open.

Your Sensitive Data is at Risk: How Do You Manage Insider Threats?
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Protect against insider threatsPicture it.  Your employees access sensitive and confidential customer information every day so they can do their jobs. Once the data leaves the protected confines of an information repository, file share or cloud-based service, your authorized users can share it with anyone, do anything with it and compromise your customer’s confidential information or your intellectual property.  As a result, you may be subject to regulatory fines, not to mention losing customers because they can’t trust you to maintain their confidentiality. And as for IP?  It could get in the hands of your competition, threatening your business.

What do you need to do?  You need to persistently protect confidential data so that customer information and your IP is protected regardless of where it goes and who has it.  Through a file-centric approach, you need to close the security gap that allows you to share sensitive data with unauthorized users by applying granular access controls to sensitive data.  Without granular access controls, you can’t prevent a user from copying data from a file and pasting it into an email, for example.  If you only encrypt a file and do not prevent copy and paste or printing, a user can easily compromise security.