You need to think about printing confidential documents and leaving them in the output tray. If you aren’t careful, anyone can come along and grab them. Especially if you print something and someone picks up their print job before you get to the printer. If the information on the document is personally identifiable information (PII), customer data or financial information, this could become serious.
One of the best ways to address this is to implement pull printing or some type of secure release. You print and only release it when you get to the printer. You can type a PIN into the panel of an MFP or swipe a smart card to release the job; there are lots of ways to do this. This reduces the temptation by employees and anyone walking around to go snooping to see what they can find – out of sight, out of mind.
Here’s a great little video that shows the problem in action.