What is Centralized Policy Management?
A centralized security policy is the process of creating, administering, and enforcing organizational policies from a single, unified system or platform. This approach allows for consistent implementation of rules and controls across various systems, applications, and users within an organization. By centralizing the management of policies, organizations can improve compliance, streamline operations, and reduce the risk of errors or inconsistencies. It often involves using tools to automate policy updates, monitor adherence, and provide visibility into policy enforcement across the enterprise.
Why Centralized Policy Management is Best for Enterprise Data Security
The built-in PDF password protection feature provided by Adobe focuses on securing individual files through passwords, requiring users to manually set and manage access controls for each document. From the organizational perspective, this approach can lead to inefficiencies and increased security risks, putting the document’s fate into the hands of its creator. Once a password is shared, it cannot be revoked, leaving organizations vulnerable to unauthorized access if passwords are leaked or users leave the organization.
In contrast, the advantage of the centralized policy management provided by Fasoo Enterprise DRM is that the organization always maintains control over its documents and what happens with them, wherever they go. This includes changing policies for a user or group at any time, regardless of where the document resides.
Users can be granted the right to maintain complete control over their documents, in those situations where it’s warranted. This provides a layered approach giving users and groups autonomy for certain documents while maintaining centralized control of the organization.
For solutions without centralized control options, like Microsoft AIP, it is difficult to implement and change security policies with many users and constantly changing roles. The considerable burden of keeping up-to-date and in sync with the needs of departments or business units often falls on the individual creator of the document.
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