Centralized Policy Management

A centralized security policy simplifies managing permissions on documents and ensures a consistent policy across an organization. The policy is persistent yet flexible, allowing the organization to manage security rather than relying on individuals to make security decisions.  Compare this to the built-in PDF password protection feature provided by Adobe.

 

From the organizational perspective, the latter means putting the document’s fate into the hands of its creator.  The business relinquishes control to individual users. When they leave, the company is forced to dedicate valuable resources to special recovery efforts, or even loses access completely.  It also forces users to become security experts.

 

In comparison, the advantage of the centralized policy management provided by Fasoo Enterprise DRM is that the organization always maintains control over its documents and what happens with them, wherever they go.  This includes changing policies for a user or group at any time, regardless of where the document resides.

 

Users can be granted the right to maintain complete control over their documents, in those situations where it’s warranted.  This provides a layered approach giving users and groups autonomy for certain documents while maintaining centralized control of the organization.

 

For example, a Finance user creates a document and it is encrypted upon saving it.  All users in the Finance group automatically have access to the document.  The user decides she needs Legal to review the document, so she can manually grant them access.  If the user leaves the company or moves to another department, the document is still accessible by Finance and Legal.  The organization maintains control.

 

For solutions without centralized control options, like Microsoft AIP,  it is difficult to implement and change security policies with many users and constantly changing roles. The considerable burden of keeping up-to-date and in sync with the needs of departments or business units often falls on the individual creator of the document.

Resources

Fasoo Enterprise DRM

Product Overview

Protect, control, and track sensitive data persistently with a robust file-centric protection and granular access permission control.
Read More
Fasoo Integrated Log Manager

Product Overview

Collect and monitor all Fasoo-protected document usage logs to assess, analyze, and optimize data security policies.
Read More
Streamline and Operationalize Security and Privacy Initiatives

White Paper

Leading organizations are discovering how a protect-first, file-centric approach fortifies data security and enhances data visibility to comply with privacy regulations like GDPR and CCPA.
Read More

Fasoo Enterprise DRM

Meet with a Data
Security Specialist

Brochure

Learn more about
Fasoo Enterprise DRM

Book a meeting